Cookie Policy

Welcome to Mukhtabir, an AI-powered interview and candidate assessment platform operated by Voramind Intelligence LLC, headquartered in Qatar and operating under Qatar Financial Centre (QFC) jurisdiction.

This Cookie Policy explains how Mukhtabir uses cookies and similar tracking technologies when you access or use our platform. It describes what cookies are, the types of cookies we use, why we use them, how long they are stored, and how you can manage your cookie preferences.

This Cookie Policy applies to:

• All users accessing the Mukhtabir platform at https://mukhtabir.hbku.edu.qa
• Job candidates participating in AI-assisted interviews through our platform
• Organizational administrators, recruiters, and hiring managers using the platform
• Visitors browsing our website

Cookies are small text files that are placed on your device (computer, tablet, or mobile phone) when you visit a website or use a web-based application. They are widely used to make websites work more efficiently and to provide useful information to website operators.

Cookies allow a website to recognize your device and remember information about your visit — such as your login session, language preferences, or settings — so that you do not have to re-enter them each time you return.

In addition to cookies, we may also use similar technologies such as web beacons, pixel tags, and local storage — collectively referred to as "cookies" in this policy.

Mukhtabir is a cloud-based SaaS platform that relies on cookies to deliver a secure, functional, and high-quality experience to both organizations and job candidates. Cookies are central to how our platform operates.

We use cookies for the following core purposes:

• User authentication — to verify your identity and maintain your logged-in session securely
• Session management — to keep track of your active session and prevent timeouts during interviews
• Platform security — to detect and prevent unauthorized access, fraud, and security threats
• Performance monitoring — to measure how well the platform performs and identify technical issues
• Usage analytics — to understand how users interact with the platform and where improvements can be made
• Improving user experience — to remember your preferences and deliver a more personalized experience

Mukhtabir uses the following categories of cookies. Each category serves a distinct purpose and is described in detail in the sections below.

Essential cookies are strictly necessary for the Mukhtabir platform to operate. Without these cookies, core features such as logging in, navigating between pages, and conducting interviews cannot function. These cookies do not collect personal information for marketing purposes and cannot be disabled.

Performance and analytics cookies help us understand how users interact with the Mukhtabir platform. This information is used in aggregate form to measure performance, identify errors, and improve the overall quality of the platform. These cookies do not identify individual users personally.

• Measuring page load times and platform responsiveness
• Identifying which features are most frequently used
• Detecting errors and technical issues in real time
• Understanding user navigation patterns to improve platform design
• Generating aggregated usage reports for internal product development

Functionality cookies allow Mukhtabir to remember choices you make and provide enhanced, personalized features. These cookies ensure that the platform behaves consistently with your preferences, improving your experience each time you visit.

• Remembering your display or interface preferences (e.g., dark or light mode)
• Retaining your selected language or regional settings
• Storing interview configuration preferences for returning organization users
• Maintaining dashboard layout and column visibility settings

Disabling functionality cookies will not prevent you from using the platform, but you may need to re-enter your preferences each time you visit.

Authentication and security cookies are critical to protecting both organizations and candidates who use the Mukhtabir platform. These cookies verify your identity, maintain the integrity of your session, and prevent unauthorized access or fraudulent activity.

• Authenticating your identity when you log in to the platform
• Maintaining a secure session so you remain logged in while actively using the platform
• Preventing session hijacking and unauthorized access to accounts
• Detecting unusual login patterns or suspicious activity
• Supporting multi-factor authentication workflows where applicable
• Ensuring that interview sessions can only be accessed by verified candidates

Some cookies placed on your device when you use Mukhtabir are set by third-party service providers that we have integrated into the platform. These providers may use their own cookies in accordance with their own privacy policies.

Mukhtabir carefully selects third-party providers and ensures contractual data processing agreements are in place. Third-party cookies are only used for the specific purposes described below and are not used for advertising.

The length of time a cookie remains on your device depends on its type and purpose. Mukhtabir applies the principle of data minimization — we retain cookies only for as long as necessary to fulfill their purpose.

You can delete cookies stored on your device at any time through your browser settings. Please note that deleting cookies may require you to log back in and re-enter your preferences.

You have control over which cookies are stored on your device. You can manage cookie preferences through your web browser settings or through our in-platform cookie consent controls.

Managing cookies through your browser:

• Google Chrome: Settings → Privacy and Security → Cookies and other site data
• Mozilla Firefox: Settings → Privacy & Security → Cookies and Site Data
• Apple Safari: Preferences → Privacy → Manage Website Data
• Microsoft Edge: Settings → Cookies and site permissions → Cookies and site data

Most browsers also allow you to block cookies by default and add exceptions for trusted websites. Refer to your browser's help documentation for specific instructions.

Essential and security cookies cannot be disabled through our consent controls, as they are required for the platform to operate securely. You may disable them through browser settings, but this will prevent access to the platform.

When you first visit the Mukhtabir platform, you will be presented with a cookie consent banner that allows you to accept, reject, or customize which non-essential cookies are placed on your device.

Your consent preferences are stored in a cookie on your device for up to one year. You may withdraw or update your consent at any time by accessing your cookie preferences through the consent banner or your browser settings.

Mukhtabir may update this Cookie Policy from time to time to reflect changes in the cookies we use, updates to applicable laws, or improvements to our platform. When we make material changes, we will:

• Update the "Last Updated" date at the top of this Cookie Policy
• Display a notification on the platform informing you of the changes
• Where required by law, request renewed consent for any new non-essential cookies

We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies. Continued use of the Mukhtabir platform after any changes to this policy constitutes your acceptance of those changes.

The most current version of this Cookie Policy will always be available at https://mukhtabir.hbku.edu.qa/cookies.

If you have any questions, concerns, or requests regarding this Cookie Policy or how Mukhtabir uses cookies, please contact us using the information below.

We aim to respond to all privacy-related inquiries within 10 business days. For urgent security concerns, please contact us immediately at security@mukhtabir.hbku.edu.qa.